The route sheet plans the actions of the subject, and optimizes them. This free resource page has a sample that you can download for free.

A fairly common document in a person's life is a route sheet. It can be used on a business trip, at work, in the tourism sector (for obtaining a visa). The route sheet is used by couriers, drivers and other specialists. This free resource page has sample itinerary, and you can download it for free using a special direct link. Consider the main components and mandatory points of this unique paper in order to more accurately understand the meaning.

Planning processes in a person's life gives him many advantages. Drawing up the discussed schedule significantly speeds up all the processes indicated in it. The route sheet not only plans the actions of the subject, but also optimizes them. Thanks to this pact, supervisory authorities, heads of structural divisions, direct superiors, can trace the path of movement and the work performed. Thus, the route sheet performs several positive functions at the same time, which is an undoubted advantage of a written act.

Mandatory items on the itinerary

:

• At the top, the name, full name, position and other identification data are written;
• Below position, representative powers;
• Then, in free form, in the form of a table or subparagraphs, the necessary information is entered;
• Be sure to indicate the dates, dates, cost of events, travel plan;
• Since this is an itinerary package, it is necessary to indicate the place of departure and arrival;
• Signatures, transcripts and visa guide.

High-quality execution of the route sheet in the form of a table or other structural components will allow you to record other related information: the cost of goods and materials, payment, calculations, terms, product balances, product availability in warehouses and many other information. The paper in question is enough to organize and plan the work various professions. If any information is missing, it's never too late to make corrections or additions at the bottom of the page. In the note, you can specify the accompanying accompanying documents.

Employees of an organization who, due to their activities, often make business trips several times a day, are usually compensated for travel expenses. For their documentary confirmation, a route sheet is compiled. You can learn how to fill out this document correctly from this article, as well as download the form for a business trip itinerary for free.

What is an itinerary

The route sheet is a document that reflects all the trips made by the employee. It can be used by the following categories of employees:

• drivers working both on official and private cars;
• couriers;
• employees who have a traveling nature of work, according to the job description;
• employees who, due to their activities, make business trips (accountants, lawyers, managers, etc.).

This is not an exhaustive list. The categories of workers who must maintain a route sheet are determined by the order of the head.

Route sheet: what is it for?

Compilation of a route sheet can pursue the following goals:

• confirm the travel expenses incurred by the employee;
• confirm the arrival of the employee in a particular place;
• serve as the basis for the payment of transportation costs to the employee;
• serve to analyze and optimize routes.

Depending on the purpose for which the route sheet is compiled, it can be sent:

• to accounting;
• the immediate supervisor of the employee.

Note! Do not confuse the ticket and the driver's itinerary, these are two different documents. The first is approved by law, and the application of the second is at the discretion of the employer.

Route sheet: sample

In order to answer the question of how to draw up a route sheet, it is necessary to determine for what purposes it will be used.

How to make an itinerary

As mentioned above, in order to confirm the movement of the employee and his transportation costs, a route sheet is drawn up. The form of this document is not approved by law, so its content remains entirely at the discretion of the employer. At the end of the article, you can download the route sheet (form) for free. A sample of this document may contain the following information:

• Full name of the employee who fills it, position and structural unit;
• date or period of the route sheet. You can draw up and submit this document every day, or you can keep it for a week or a month;
• addresses, arrivals and departures;
• time of arrival and departure (if necessary);
• the cost of the trip and the document confirming it. As a rule, these are travel documents (tickets, travel cards, taxi receipts, etc.). Supporting documents are attached to the route sheet;
• check-in and check-out. Serves as confirmation that the employee was actually present at the specified location.

At the request of the head, any other information can be included in the form of the route sheet.

Usually the form of the route sheet is approved by the local acts of the organization.

How to fill out the itinerary

The route sheet is completed as follows:

• the route sheet is drawn up on the official letterhead of the enterprise, or the name of the organization is indicated. Since in some cases (when reimbursement of transportation costs) the route sheet will be the primary document of the accounting department, it is desirable to indicate the name in full;
• the name of the document, number (if any) and date of compilation are indicated. If the itinerary is compiled for more than one day, then the period is indicated;
• For convenience, further information is placed in a table, each row of which is assigned to one place visited by the employee. The table is filled in as needed. This is done manually by the worker himself. If the route sheet serves as confirmation of the location of the employee, then a representative of another organization must put a mark in the appropriate column. This can be a signature and transcription, or a seal (of the personnel department, for documents, etc.)

After the route sheet is filled out, the employee signs it and submits it to the accounting department or to his immediate supervisor. The route sheet is a document that confirms the movement of an employee and his transportation costs. It is developed and approved in each organization independently, since there is no unified form for this document.

Reverse side of the document The following information should be indicated here:

1. The route along which the vehicle was moving.
2. The flight number that is assigned to each trip and recorded in the waybill log.
3. Places of departure and arrival.
4. The actual mileage of the trip and the signature of the driver.

Other types of vouchers: Tractor Waybill (Form 68) In the event that a tractor is used to transport goods, its driver is issued a voucher. There are two forms of this document: Form 68 and 412-APK. The first option is used in several regions of Russia, geographically located near Ukraine. Farmers from these two countries are often united by economic relations, and it is easier for them to work under the same documents.

Route sheet

It specifies:

• issuing organization,
• locality in which it is formatted
• travel date,
• surname, name, patronymic of the employee of the organization in respect of which the route sheet is drawn up,
• employee's position.

• destination,
• purpose of the trip,
• arrival and departure marks (hours, minutes),
• transport,
• expenses,

Other information may be provided according to the needs of the employer. After the table, the signatures of the employee in respect of whom the route sheet has been issued, and an official of the organization with the appropriate authority (accountant, employee of the personnel department, head) are put. The date and time of receipt of the sheet are indicated.

Drawing up a route sheet for the driver

Main page → Accounting advice → Income tax Update: November 20, 2017 Employees of enterprises and organizations in the process of fulfilling the employer’s instructions related to the performance of labor functions may incur transportation costs (the cost of paying for gasoline for a vehicle, purchasing tickets for public transport). To fix these costs, a route sheet is drawn up, a sample of which is compiled by the organization.

The purposes of compiling route sheets This document is necessary for couriers, drivers, sales managers, lawyers, accountants, sales representatives and other employees who perform labor functions outside the offices.

Sample itinerary

In fact, such a tractor waybill is a Ukrainian form, but a similar form exists in Russian legislation. Traditional voucher in the form 412-APK This is directly a Russian form, which indicates the following data:

• Information about the tractor driver (last name, first name, qualification) and the vehicle (number, technical condition).
• Complete information about the cargo (from where and where it is being transported, weight, name, class, volume).
• Distance between points, fuel consumption, ton-kilometers, time spent on the road with and without cargo.
• Time worked by the tractor driver.

Voucher for the bus driver Like the other documents described above, the bus waybill is designed to record the hours worked by drivers and is necessary for calculating their wages.

Important

Usually, the following information is indicated on a car ticket:

• The date the sheet was issued.
• His number and series.
• Surname, name and patronymic of the driver who will use the document.
• The date and time of the end of work (end of the working day or return from the flight).

Of course, the waybill of a passenger car must be signed by the person who stores and accepts such documents. The driver also puts his signature. Before this (when receiving a ticket), he must check the correctness of the information. Creation and storage of forms of waybills Many enterprises prefer to use forms made in a printing house, others develop a template on their own and print these documents on printers.

In any case, an unfilled waybill is a strict accountability form.

Route sheet: form and sample

Rules for filling out a route sheet There is no unified form of a route sheet; enterprises and organizations can develop a route sheet template on their own or write it in free form. The main thing is that it must necessarily include all trips in order made by the employee in a certain period of time, indicating their goals, as well as links to primary documents. It can be issued both on a regular sheet of A4 format, and on the letterhead of the enterprise.
The route sheet must be drawn up in two copies, one of which is transferred to the accounting department of the organization, the second remains in the hands of the employee. There is no need to certify it with a seal, since it belongs to the internal workflow.

Samples and forms of documents

• the date of the trip, the address, the time of arrival and departure, the name and details of the document confirming the costs of the trip, as well as the amount of funds spent are entered in the table in order;
• the sheet must be signed by the employee to whom it is issued, as well as by the accountant of the enterprise.

After the sheet is executed and certified properly, it becomes a document for accounting for taxes and accounting. When tax audits it can be brought to the attention of regulatory authorities. Why do we need a route sheet Many employees: drivers, couriers, forwarders - have a traveling nature of work.

The Labor Code (namely, Article 168.1 of the Labor Code of the Russian Federation) obliges employers to reimburse employees for expenses related to business trips. Expenses must be supported by relevant documents.

How to fill out a waybill for a car

Route sheets may be needed by the heads of organizations to analyze the movements of employees in order to find the best ways, save Money, to confirm expenses in the tax authorities. An employee of the organization who has incurred expenses in connection with the movement is paid compensation in the amount of the corresponding expenses, the basis for which is the route sheet. The type of vehicle, distance, transported cargo do not affect the form of the route sheet.

Its task is to record the fact that an employee was sent on official business, as a result of which he incurred expenses. There is no form of route sheets approved at the legislative level. The itinerary form can be downloaded from the link below.
The organization develops it independently, taking into account its interests and needs.

Attention

Here they post information about the brand of fuel, its quantity (what was issued and what had to be bought at gas stations), the remaining fuel in the tank before the trip, as well as the amount remaining after the end of the flight. The dispatcher, before filling out the waybill, checks with the planned indicators for the consumption of gasoline (gas, diesel fuel), which are given in one of the orders of the Ministry of Transport of the Russian Federation. By comparing the data on the actual and planned consumption, calculate the amount of savings or overspending.

The received data is recorded. Instructions on how to fill out a waybill also provide for the signature of the health worker who released the driver on the flight.

Itinerary for a car driver

Here is a list of eight basic shapes developed for various categories of vehicles:

• Construction transport.
• Passenger.
• Special transport.
• Taxi.
• Two forms for trucks.
• Public transport.
• Booked buses.

It should be noted that the provisions of the resolution are relevant only for legal entities. Filling in the waybill: front side Since the ticket should reflect all available information about the flight, its form includes quite a lot of columns. All of them are filled in a certain order:

1. First of all, write down the document number.
   For this purpose, numbers, words, or a combination of them are used (at the discretion of the enterprise administration).
2. When filling out printed forms, indicate their series.
3. The date of the trip.

The route sheet is drawn up in the case when an employee in the enterprise is obliged to prove the costs of his transport, carried out in the performance of assigned tasks. Then, according to the submitted document, the money spent is returned to the employee, in addition, the accounting department employees use the submitted report for tax reporting.

The goals of compiling route sheets

Route sheets, with the exception of the cost report, can be useful to the management of the institution in studying the movements of business travelers to determine the optimal routes of communication, which will make it possible to drastically reduce the costs of the institution for the movement of workers around the settlement.

The execution of such a sheet is required for drivers, couriers, trade workers, accounting and legal workers, sales specialists, etc. This layer of workers most often travels on production matters.

In addition, route sheets are issued to employees who leave on business trips in their own vehicles. Route documents of trade workers have their own characteristics. They have 2 main tasks for issuing route sheets:

1. First: - Expansion of distribution networks. Here, in the itinerary form, a list of trade counters is displayed, which must be bypassed according to the planned tasks to expand the clientele. The goal of the salesman is to drive around the possible sales counters, display their location, write down contact information, mark the category of the store.
2. Second: - working out a task for sales or shipments. Here, the routes are compiled by the sales staff on the basis of the information collected in the first variant during the development of client points. The route document in this option is required for the implementation of the distribution of logistics and transfer to the department of delivery of goods. Thanks to the route document, invoices and other certificates necessary for trading operations are issued. If the transportation of goods is carried out by sales staff, then for them the route sheet is a reporting form for the time of delivery of goods, fuel consumption, and time spent on trips.

The itinerary form displays information about the sequence of movements on the sales counters per day, with a mark:

• exact address.
• Phone numbers.
• Information about the counterparty.
• Detour time for trade counters.
• Numbers of documents for the issuance of goods.

Registration procedure

The format of the route sheet is developed by the institution independently with the definition of the frequency of the report (daily, weekly, monthly), as well as the rules for filling it out.

It must be borne in mind that in order to prove the costs of production trips, it is required not only to correctly fill out the itinerary sheet, but also attach appropriate materials to it to confirm the completed document, including:

• The order, which is the basis for departure on official assignments.
• An employee's report on the costs incurred.
• Clearly marked travel tickets proving the validity of the provision of services.

All costs are checked by accounting staff, after which the report is sent to the management for signature, and then sent to compensate for the costs incurred or write off accountable money. Institutions attribute additional payments to employees who use official travel in their own car or use public transport as expenses that directly affect the amount of income tax.

How to fill out the itinerary correctly?

There is no unified route sheet template, so institutions have the right to develop their own template for such a document or compile it in any form. At the same time, the driver's waybill and the route sheet should not be confused - these are different documents. The first is approved by law, and the second is filled in in a free style.

The main circumstance of issuing a route sheet is the mandatory inclusion of all sidings in the sequence of actions carried out by an employee at a specified time with a description of their goals, as well as with confirmation by source materials. You can draw up a form on an ordinary A4 sheet or on the letterhead of the institution.

The route form is created in 2 copies, one of which is sent to the accounting department of the institution, the next is kept by the employee. Given that this document is internal to the institution, it is not necessary to certify it with a seal.

Instructions for filling out the route sheet

The route sheet is compiled according to the usual rules for compiling documents, so there should not be any difficulties in filling it out.

• At the top of the form, in the middle of the line, its name is written. A little lower is the settlement and the date of compilation: day, month (in words), year.
• Then the full name of the reporting employee is written, his position, vehicle model, and the reason for the trip are filled in.
• Further, a table is compiled in the report, which sequentially records the date of the trip, the final destination of the route, the time of arrival and departure (up to a minute), a report proving the costs (its number, date), as well as the amount of money spent on the trip.
• The route sheet is signed by the employee who compiled the report and the accountant of the institution.

After the document is duly approved, it turns into a tax reporting certificate in the accounting department. Tax services when checking institutions, such documents can also be checked. At the same time, in addition to the itinerary sheet, officials can also check the source materials, including travel documents, confirmation of transport refueling, waybills, etc.

In this video on You-Tube, you can see an example of filling out a route sheet.

(Video: “Sales Representative Itinerary”)

Shelf life of itineraries

The rules for the safety of route sheets are regulated by paragraph 842 of the "List of typical managerial archival documents ..." adopted by the Ministry of Culture of the Russian Federation N 558 of 08/25/2010.

In this order, it is stipulated that the minimum time for the preservation of the route sheet is 5 years. However, if during this period, an inspection or audit was not carried out by the regulatory authorities (Article 842 of the list ...), then the route sheets cannot be written off before the inspection.

In addition, the order of the Ministry of Culture states that if the route sheet is the only document that confirms the difficult working conditions, then the period of preservation of such a document is increased to 75 years.

The difference between an itinerary and a waybill

The main difference between a waybill and a waybill is that the waybill contains information about the indications of fuel consumption, which serve as the basis for the consumption of fuel and lubricants, the requisite section is displayed and on the reverse side of the waybill, called the waybill, contains information about the route of traffic. The route sheet, in fact, is part of the waybill.

More complete information about trips is contained in the waybill, because. it displays the mileage, and the value of the speedometer, and fuel consumption.

A waybill for a truck of an individual entrepreneur must be drawn up for each vehicle, and if several drivers are assigned to this truck, then for each driver.

Waybill: features for an IP truck

Details of the waybill of the IP truck

Which form of waybill for a truck to use IP

Where to find a sample waybill for a truck for IP

Waybill: features for an IP truck

Individual entrepreneurs - owners of trucks used in their business activities are required to fill out waybills for each vehicle. One waybill can be issued for a period of 1 to 30 days.

As a rule, waybills are issued daily, except when the driver will fulfill the order for a long time without returning to the place of permanent parking. If several drivers work in shifts on vehicles, the waybill is filled out for each of them.

If an individual entrepreneur who owns a car is also a driver, he is also obliged to draw up a waybill for himself. It contains all the necessary information about the dates of the work and the distance covered. These data are necessary to calculate the cost of transport services provided, the salary of the driver and the cost of fuel consumed.

In the event that the truck is stopped by the traffic police, the driver must show documents for the cargo - not only transport and accompanying, for example, a waybill, but also a waybill.

When checking labor inspectorate compliance by the entrepreneur with the norms of labor legislation in relation to hired personnel, waybills will be required, since they can be used to track the driver’s work schedule and establish the correctness of payroll. Based on these data, it will be seen whether the entrepreneur complied with the rules for remuneration for overtime work (this is true if long flights are operated).

Also, the waybill is sure to interest tax inspectors. After examining these documents, they will receive information about whether the transportation costs were calculated correctly.

The shelf life of the waybill is 5 years. Responsibility, if the waybill is drawn up incorrectly, will be jointly and severally borne by the individual entrepreneur and the driver, although penalties still apply to the entrepreneur.

Learn more about the retention periods of such primary documents read the article“What is the shelf life of waybills (nuances)?”

Details of the waybill of the IP truck

Source: http://nalog-nalog.ru/buhgalterskij_uchet/dokumenty_buhgalterskogo_ucheta/putevoj_list_gruzovogo_avtomobilya_individualnogo_predprinimatelya/

Waybill of a truck: what it is used for, types, sample filling

The work of many business entities is associated with the use of vehicles in their activities. The legislation establishes that the use of vehicles, regardless of whether it is own or attracted under lease agreements, requires special documentation. Consider how a truck waybill is compiled in 2018.

Why is it necessary to create a waybill?

If a company uses vehicles, then it must organize the correct accounting of its performance.

This is necessary not only to plan the costs of its operation, the validity of tax expenses, but also to ensure the safety of machines for both company employees and third parties.

For these purposes, subjects can develop and apply waybills, which reflect the time of transport, mileage, downtime, the amount of cargo transported, etc. There are forms of documents recommended by Rosstat, which are divided into two types - 4-C and 4-P.

In the waybill, marks are made by all responsible persons responsible for its safety, on the admission of both the car itself and the driver to work. In this form, the refueler reflects the amount of fuel issued for this machine, and the calculator determines its planned and actual consumption.

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Attention! In this document, the driver reflects the detailed route of the car, with fixing the exact addresses. This allows management to determine how assigned tasks are being performed and to prove to clients that appropriate services have been provided.

A waybill can be issued for every day, and if necessary for a work shift. When transporting cargo and passengers, the waybill is one of the most important documents.

Types of waybills for trucks

Depending on what indicators are used to record the operation of the car, there are two types of waybills - 4-C and 4-P.

Form 4-P

Waybill 4-P is used in cases where the operation of transport is recorded on the basis of fixing the time of its operation. This document is filled out when the car usage fee is calculated based on time rates.

For example, when a vehicle transports goods, and payment is made not for the transported tonnage, but for the time the vehicle is in operation. However, there is a limitation in its use. Such a waybill can be issued if the cargo is delivered to no more than two destinations per day.

Form 4-C

It is most often this form 4-C that is used to register the work of vehicles. It allows you to take into account the piecework indicators of the use of the car.

Such a waybill is used by carriers who charge per ton-kilometers.

Truck waybill form 2018 free download

A sample of filling out a waybill in 2018

Form 4-P

Front side

Such a waybill is used if the driver is paid a salary according to the hourly pay system. It is intended for only two flights, and for their fixation there are two tear-off coupons on the form, which are issued and transferred to customers.

Filling out the form must begin from the top. The company stamp is affixed in the right corner. Next, you must specify the series and number of the document, and the date when it was drawn up.

In the columns on the left side of the form, data about the car and the driver are recorded. Here it is necessary to enter the brand of the car, its garage and license plate number, full name. the driver and his driver's license details. Following are the columns where you can specify data on trailers working together with the machine - their brand, license plate and garage.

The following table records the task for the driver - the name of the company at whose disposal he enters, the time of arrival and departure, the number of hours of work and flights. In total, you can enter information about two routes.

Under the table, the dispatcher indicates the amount of fuel that needs to be filled into the car, and confirms the admission to the flight with a signature. The doctor makes the mark below.

On the right, information is entered into the tables by the dispatcher. At the top, he must put down data on the day, month, hours and minutes according to the schedule, mileage on the speedometer, actual time indicators. These indicators must be indicated both for departure and return.

The following table lists fuel flow data. Here you need to write down its name, how much was filled, the balance in the tank when leaving and returning to the garage. Also, data on the idle time of special equipment and the engine can be indicated here.

Under the plate, confirming signatures are put by the tanker, mechanic and dispatcher.

At the bottom are two detachable coupons. From this side of the form, they are filled in by the owner of the vehicle. Information about the waybill to which they are issued, indicators for calculation and their tariff rates are entered here. At the bottom of the tear-off coupon, the cost of the services rendered is summed up, after which the calculator and the responsible person put their signatures.

Back side

The reverse side is partially filled in by the customer of the transportation. It consists of two parts, each is filled in the same way.

First you need to specify the name of the customer, the date and time of arrival and departure, the speedometer at that moment. Then you need to put down information about the waybills on which the goods were transported, the number of flights, route points.

If there were downtime on the line, then they must be entered in a special table, indicating the reasons and dates of start and end.

The table at the bottom contains the indicators used to calculate the work, and sums up the total cost for the customer.

Each calculation is signed by the payer and the person responsible for receiving the service.

Below is the second side of the cutting coupons. Here the data is also entered by the customer of the service. Here you need to enter the name of the owner of the car, its make and license plate, the name of the customer, the date and time of arrival and departure of the car, the speedometer readings at each of these moments.

Invoice details are duplicated below. In conclusion, it is necessary to sum up the number of invoices, the number of flights, indicate whether the forwarder was involved during the trip.

Form 4-C

Front side

This waybill should be used when using piece rates.

Despite the innovations, they did not require a change in the form of the old form. Its filling starts from the top. In the left corner you need to put the stamp of the organization, then in the middle the series, document number and date of issue are written.

The right block of the graph is filled by the dispatcher. It records data about the planned day, month, hours and minutes of work, speedometer readings, actual departure data. All these indicators are indicated first at the time of departure from the garage, and then at the return.

The following is a table with information about the movement of fuel. Here you need to put down the brand of fuel, how much it was in the tank when leaving and returning, how much was filled. For the correct calculation of consumption, you can also specify here the time during which the engine was idling, or special equipment was involved.

Under the data on the movement of fuel, the tanker, mechanic and dispatcher affix their signatures, confirming the entered data.

The following table spans the full width of the document. Here you need to specify where the car is sent, the time of loading and unloading, the name of the cargo, the mileage and tonnage of the trip, and other data. If several flights are planned for a working day, all of them can be indicated here in different lines.

The lower part is intended for affixing signatures by responsible persons. On the left side, the dispatcher indicates how much fuel the car needs to be filled in, confirms the readiness of the car and the driver for work. Below the admission to the trip puts a full-time physician.

On the right side there are empty columns for other marks of the responsible persons of the organization.

Back side

It should be stated here:

• Loading and unloading points;
• Date, hours and minutes of loading and unloading;
• Information about the work of the trailer;
• Data on commodity documents, according to which goods were transported;
• Information and signature of the responsible person from the sender or recipient.

If several flights were made per day, then each one must be entered in the table in a separate line.

The following table is filled in if there were downtime during the working day. The reason, start and end time, signature of the responsible person are indicated.

The last table on this side summarizes vehicle performance and can be used for payroll purposes.

Here are indicated:

• Data on fuel consumption according to the norm and fact;
• Information about the operating time of the car and trailer, with decoding;
• Number of flights and total mileage;
• Tonnage of transported goods;
• The accrual code and the amount of wages.

The signature of the responsible person is put under the table.

Document storage order

The storage of waybills is regulated by several documents at once - the order of the Ministry of Transport No. 152 and the order of the Ministry of Culture No. 558. However, there is some inconsistency in these documents.

Thus, the order of the Ministry of Transport establishes that it is necessary to store travel forms for at least 5 years. The Organization may, at its discretion, extend this period for any length of time.

But the order of the Ministry of Culture states that the shelf life of the voucher is 5 years, but on the condition that during this time it was checked by the regulatory authorities.

It follows that if this area has not been inspected for 5 years, then the company is not entitled to destroy the documents. Separately, the order mentions that if a voucher is the only document that can confirm the harmfulness of an employee's work, then its shelf life must be at least 75 years.

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Attention! In addition, since the voucher acts as an accounting document or tax accounting, then the provisions of the Tax Code and the law on accounting also apply to it. The first determines the period of storage of documents for at least 4 years, and in the second - 5 years.

Liability and penalties

For incorrect registration or lack of a waybill, both the Federal Tax Service and traffic police officers can impose a fine.

Sanctions for the driver's lack of a document are indicated in the Code of Administrative Offenses. Since the driver himself is responsible for his transport, a fine of 500 rubles can be issued for driving without a ticket.

In addition, an official of the company may be held liable because it did not provide the driver with a document. For this, a fine of 20 thousand rubles is issued. If the punishment is imposed directly on the organization, then the amount of the fine will be set at 100 thousand rubles.

Also, a fine can be issued for incorrect registration of the voucher form. If there is no mark on the medical examination, then a fine of 30 thousand rubles is issued. on the company itself, and 5 thousand rubles. - to the responsible person. The same amount of sanctions is imposed if the rules of technical inspection were not observed.

The Code stipulates that entrepreneurs bear equal responsibility with firms for violations of waybills.

In addition to fines from traffic police, the tax authority will also check the presence of waybills as part of the company's documentation. Their absence or loss will be considered a violation of the rules for accounting for income and expenses, with a fine of 10 thousand rubles.

buchproffi

Important! For several similar violations during one reporting period, the amount of sanctions may be increased to 30 thousand rubles. If, due to the loss of waybills, the tax office considers that an understatement has occurred tax base, then the penalty will be 20% of the underpayment.

Source: https://buhproffi.ru/dokumenty/putevoj-list-gruzovogo-avtomobilya.html

Work with waybills in 1C

According to the general rules for working with route documents, before starting work, the driver receives a waybill, according to which he performs the task. After completing the task, the driver hands over the waybill to the dispatcher. Only after that the dispatcher has the right to issue a new waybill to the driver.

As a rule, a document is issued for one day or a shift, but the program allows you to issue documents for a month and for any other period. In working with the program, we will also adhere to this rule - write out a new waybill only after the previous one has been completed.

Let's conditionally divide the work into 2 stages.

1. Creating a waybill, printing and issuing to the driver

Consider the example of a waybill for a truck (form No. 4-C).

We create a new document. To do this, go to the "Waybills" > "Truck Waybill (Form No. 4-C)".

To enter a new waybill into the program, use the "Create" button, after which the editing form will open.

The organization and subdivisions are filled in automatically from the default value (can be specified in the TS card or by a constant), or by choosing by clicking.

The date must correspond to the date the vehicle leaves the garage.

We select the car from the directory by pressing. If a trailer is assigned to the car, then it will be automatically filled in the line “Trailer No. 1”, or select the appropriate one by clicking.

Fill in the line "Driver 1" by clicking.

The date and time of departure from the garage in the "Work and fuel" block is filled in automatically and is equal to the date of the document.

The indicators of the speedometer and fuel and lubricants will be filled in automatically at the exit from the previous waybill, or if the initial data were entered for this car.

If necessary, you can force the balance to be updated upon departure and recalculate the waybill. This is useful when correcting documents after the fact. For group recalculation, use the processing "Recalculation of fuel and lubricants and speedometer".

You can select any previously saved address, not necessarily that of the selected customer.

At this stage, you can print the waybill, put the appropriate signatures and give it to the driver. You can print with or without return data.

Then press. The document will be recorded but not posted. We will carry out at the next stage, after the driver returns the document back. Leaving a document not completed is also convenient because you can immediately see which documents have been issued, but not returned or processed.

2. Receiving a waybill from the driver, filling in the actual data and carrying out

At the end of the shift, the driver submits a waybill, where he will be filled in: speedometer and fuel indicators at the entrance to the garage, the amount of fuel issued according to the refueling sheet for that day, trips, the amount of cargo transported. We need these data for the correct calculation of fuel according to the norm.

To do this, go to the item "Travel sheets"\u003e "Truck waybill (form No. 4-C)" or "Waybills (all)", find the waybill, open and fill in all the missing data: date and time at the entrance to the garage , “zero mileage” (if it is known how many km of the vehicle moved without cargo), fuel and lubricants were issued, a tabular part, namely, for an accurate calculation of fuel consumption according to the norm, you need to fill in the columns where the mileage for all trips.

The correction factor (D) is filled in either automatically from the car (if this factor was taken into account when entering it in the "Vehicles" directory), or manually, guided by section 2, clause 5, clause 6 guidelines Consumption rates of fuels and lubricants in road transport or vehicle specifications.

When the tabular part is filled in, the “end of the day” speedometer indicator will be filled in automatically.

For buses, dump trucks, special vehicles, you need to fill out “T-Amount of work spec. equipment."

If all the data is entered correctly, then the consumption will be automatically calculated according to the norm, which may or may not correspond to the actual consumption of fuel and lubricants.

If you want the actual flow to be equal to the flow rate, you can press the "=" button, or set it manually.

The "Fuel" tab is filled in automatically, it makes sense to look into it only if the vehicle uses several types of fuel. On this tab, if necessary, you can manually edit the "actual consumption" and "issued" for a specific type of fuel. Learn more about working with multiple fuels.

Sometimes it becomes necessary to write off the fuel by the date of return (for example, if the waybill is issued for a long period and is transferred to another month). In this case, check the "Post return date" checkbox on the fuel tab. The next waybill must be later than the return date so as not to break the sequence.

If the waybill was created on the basis of "Requests" for transportation, then on the "Requests" tab you can view a list of these requests. Learn more about working with applications.

If the mileage between addresses is not known, you can download it from a free online service. Learn more about automatic mileage completion.

If one of the supported vehicle monitoring systems is installed on your vehicles, you can upload mileage and route data from this system to the waybill. Learn more about setting up the Monitoring module.

This completes the creation of the waybill. We record and carry out. We print as needed.